As the company documents obtained out of China belong to foreign documents, China agencies cannot identify the authenticity of the foreign documents for use in China, it is necessary to notarize the documents through the internationally accepted way of identifying the authenticity of the foreign documents and then the foreign documents can be recognized.

For countries that are not part of The Hague Convention, the process for document legalization in China requires a more detailed verification process known as Due-verification or 3-Level Certification. Unlike Hague-member countries where a Hague Apostille suffices, documents from non-member countries must undergo additional steps to be recognized by Chinese authorities. This process ensures that the document is authentic and legally acceptable in China. These extra steps can involve verification from the local authorities, the country's foreign ministry, and finally, the Chinese embassy or consulate.

What is Due-verification or 3- Level Certification of China Embassies Abroad? 

3-level certification is also called Consular Certification.  According to international practice, the purpose of Consular Certification is to make the notarial certificate issued by one country recognized by the relevant departments in another country and have legal effect, so that the legal effect of the document will not be affected by doubting whether the seal and signature on the document are true or not. Embassies abroad can handle consular certification for notarial certificates or other supporting documents issued by relevant country agencies and certified by the relevant country department or secretaries of state to be sent to China for use.

What are the common documents that need 3-level certification of China Embassy?

1.       The documents to be certified by the company include: registration certificate, articles of association, legal personality, power of attorney, contract, credit certificate, asset certificate, shareholder information and director information

2.       The documents that individuals need to be certified include: marriage certificate, authorization certificate, single status certification, permanent resident certificate, birth certification, no crime record certification, graduation certification and academic diploma or degree.

The steps of the process

1.       Certified by a Notary Public

2.       Certified by the Secretary of State of the Office of the Secretary of State

3.       Consular certification is made by China Embassies or Consulates abroad

Cost and Timing:

• It usually takes 21 working days or more to complete the full certification. 

• The actual processing time and cost will be subject to the different types of documents and different country. 

How Gomax Can Help

At Gomax, we understand that dealing with international document authentication can be confusing and time-consuming. Our expert team provides comprehensive dual certification services for documents from non-Hague countries, ensuring they meet all the requirements for use in China.

We will guide you through the Due-verification or 3-Level Certification process, handling everything from document preparation to submission at the Chinese embassy. With Gomax, you can be confident that your documents will be correctly verified, avoiding unnecessary delays and complications.

Whether you’re dealing with business contracts, educational certificates, or other official documents, Gomax offers fast and efficient assistance to make sure your paperwork complies with Chinese legal requirements.

Contact Gomax today for a smooth, hassle-free certification process.

Contact Gomax
📧 Email: info@gomaxgroup.com